Admin Assistant

Receptionist /Administrative Assistant

JOB PURPOSE:

Provide reception duties for the office which includes handling of courier and office supplies. Receive and greet all visitors in a professional and warm manner. Assist in General Office administration. Support day-to-day HR & Admin activities and office management duties.

Key Responsibilities

• Manage the front office and reception and register visitors.
• Coordinate and ensure provision of all office services covering stationery, equipment and ensure efficient and quality service is provided. 
• Monitor level of supplies and ensure availability of stock, handle shortage and follow up with suppliers for delivery of items.
• Handle courier of the office and ensure delivery of documents on time.
• Handle company petty cash.
• Review and verify all receipts and invoices and obtain required approvals for processing of payments.
• Schedule meetings and support visitors when necessary.
• Assist in preparation of Arabic letters when needed.
• Support P&C whenever required. Handle additional administrative tasks whenever requested.
• Carry out administrative duties such as filing, typing of letters, copying, binding, scanning etc.
• Manage Cleaners schedule. 

Policies, Processes, Systems & Procedures

Adhere to all relevant organisational and departmental policies, processes, standard operating procedures, and instructions so that work is carried out to the required standard and in a consistent manner.

Continuous Improvement

Contribute to the identification and implementation of change initiatives, programmes, and projects in line with the organisation’s standards.

Health, Safety, Security & Environment

Adhere to all relevant health, safety, security and environmental procedures, instructions, and controls so that the safety of employees and environmental compliance can be guaranteed.

Internal: Needs to work closely with all employees and managers, mainly Director P&C, P&C team and employees across the region and other relevant departments within NMES.

External: Needs to build a rapport with supplier, vendors. 

QUALIFICATIONS, EXPERIENCE, & SKILLS:

Minimum Qualifications:

High school diploma or equivalent education required.

Minimum Experience: 

• 2-3 years of administrative assistant experience Technology
• Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat Skills:
• Written and verbal Communication Skills
• Coordination and collaboration (Team Player)
• Time Management & Prioritization of tasks
• Microsoft Office Skills
• Inventory Control